1. General

1.1
For the purposes of these Rules, the term “WASMEx” means the event published as the “WA Scale Model Expo” or “WASMEx”; WA Scale Model Expo Inc; and the WASMEx Organising Committee, its members or nominees.

1.2
By the submission of a completed official Entry Form, all entrants to the WASMEx Competition agree to be bound by these Rules and any related decisions or amendments made by the WASMEx Organising Committee, its members or nominees from time to time.  All such decisions are final, and no correspondence will be entered into.

1.3
All reasonable care will be taken with the entries, however no responsibility will be accepted for any damage sustained to the models entered.  The WASMEx committee  reserves the right to handle the models and relocate models on the judging tables or from one table to another or to a photographic stand should the need arise.  Judges may on occasion handle the models for close inspection.  

1.4
Prizes in the Competition will be awarded during a presentation ceremony at the conclusion of WASMEx.

1.5
All models entered are to remain on display in the Competition Area until the conclusion of the awards presentation. Entrants are responsible for removing their entries following the award presentations at the conclusion of WASMEx. Out-of-town entrants may collect their entries earlier by arrangement with the WASMEx Organizing Committee at or before the time of entering.

1.6
Entries may be photographed by WASMEx or its representative. Such photographs are the property of WASMEx and may be used to promote future shows or used in other promotional activities, including posting to this website.
These images are copyright by WASMEx Inc. and must not be used by anyone else for any purpose, except as allowed by the Copyright Act, without the express written permission of WASMEx Inc.  
Additionally all entrants shall be aware that the general public visiting the Expo may also take photographs. WASMEx has no control of the content and use of such images and shall take no responsibility for their use outside of the Expo.

1.7
Subject to Class entry numbers, the WASMEx Organizing Committee reserves the right to combine or split the listed Classes, or to create additional Classes where appropriate.

2.Suitability for Public Display

2.1
WASMEx reserves the right to refuse entry to any item that it deems to be offensive or otherwise inappropriate for public display. Reasons for refusal may include, but are not limited to:  Nudity or lewdness; political or ethnic/racist insensitivities; gratuitously graphic depictions of violence or the aftermath of violence.

2.2
Where an entry is rejected as unsuitable for public display, it shall be removed immediately from the venue.

3.Acceptance of Entries

3.1
Entries will be accepted between the times & at the location  advertised by the WASMEx Organising Committee from time to time.

3.2
All entries must be present in the designated Competition Area prior to the advertised closing time for lodgment of entries.  Entries that are physically present with the entrant and a completed entry Form in the Competition Area at the advertised closing time, but that have not been registered, may be accepted at the sole discretion of WASMEx, provided that judging has not commenced.

3.3
Entries will only be accepted on receipt of a completed official entry form , which must be completed in full. For WASMEx 2026 no entry fee will be charged.  WASMEx will gratefully accept any voluntary donation that entrants may wish to make to cover the cost of trophies and competition administration. 

4. Refusal and Disqualification of Entries

4.1
WASMEx reserves the right to refuse to accept entries, or to disqualify entries, where the Chairman or Chief Judge are given reason to believe, consider, or suspect that any circumstances that contravene these Rules including, but not limited to, the following may exist:
   a. An entry is considered to be unsuitable for public display, per Rule 2.1.
   b. An entry is not the sole work of the named entrant, per Rule 5.3. The only allowable exception to this rule is if the entry is in Category 11.2 (Co-operative Build).
   c. An entry has been entered in a lesser Class with intent to deceive the Judges.
   d. The model does not fulfil the definition of a kit, per Rule 5.1.
   e. The model is pre-assembled and/or pre-finished and does not fulfil the requirements of Rule 5.2.
   f.  The model has won a place in the same Class at a previous WASMEx Competition, per Rule 5.5.
   g.  Any diorama with a base that exceeds 60 cm in width or length that has not been notified to WASMEx in writing (email to [email protected] is acceptable) at least seven calendar
days prior to the Competition so that display space can be planned.
   h. Attendees to WASMEx have voted more than once in the "People's Choice" or "Best Display" ballots.

4.2
Entries that have been refused or disqualified shall immediately be removed from the Competition Area or from the Venue as directed by WASMEx Officials.

4.3
Fees paid with respect to entries that are disqualified are not refundable.
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5.Eligibility of Entries
 
5.1
All entries shall be static scale models, comprising at least one scale model kit.  A kit is defined as a set of commercially produced parts or 3D printed components that require assembly and painting or finishing by the modeller to produce a scale model.  Only “Scratch-built” entries as defined in Rule 6.4 are exempted from this definition.  Entries in the “Busts” Classes are exempted from the requirement for assembly.
 
5.2
Models that are pre-assembled and/or pre-finished are not eligible unless the entrant can demonstrate to the satisfaction of WASMEx that a level of disassembly, reassembly, modification, and finishing equivalent to assembly and finishing of a kit has been performed.
 
5.3
With the exception of Category 11.2 (Co-operative Build), all models entered in the competition must have been constructed by, and are to be the sole work of, the entrant.  There is no limit to the number of models that an entrant may enter in each Class, but each model will be eligible for that one Class only.

5.4
Entrants in the Competition may supply supporting reference material for their models if desired, but this is not mandatory except as required by Rule 5.2.

5.5
Entries that have won any award in any previous WASMEx are not eligible to be re-entered in the same Class.  They may be entered in another appropriate Class.
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6.Judging

6.1 
Judges will be appointed by the WASMEx Organising Committee to decide the Competition.

6.2
Judging will take place on Saturday evening after closure of the Expo to the public, or as otherwise directed by the WASMEx Organising Committee.

6.3  
Entry to this Competition is open to the people involved in its administration or judging, however no entrant may judge their own work.

6.4
Each entry will be viewed by a judging panel who will adhere to WASMEx's published judging guidelines which can be viewed HERE.  

6.5
The Chief Judge shall make reasonable efforts to ensure that each judging panel contains a mix of persons who are able to judge a given Sub-Class impartially.  Any judge who considers for any reason that they are not able to render an impartial verdict for a particular Sub-Class shall recuse themselves and a replacement shall be appointed.

6.6
A Competition "Judges Best of Show" will be decided from the individual Class winners by majority vote of the Judges (excluding Class 11.2 Co-operative Build).

6.7
A Competition "Peoples Choice Award" will be made by count of a popular vote.  Participation is open to all attendees to WASMEx, however each attendee is entitled to one vote only.

6.8  
Other special awards may be made as deemed appropriate by the WASMEx Committee from time to time.

6.9  
Judge’s decisions are final, and no correspondence will be entered into. Where exceptional circumstances are believed to exist, the matter may be referred to the Chief Judge and that adjudication will be final and no further correspondence will be entered into.